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A) SWOT analysis
The SWOT of a company speaks of the strength, weakness, opportunities and the threats that a company is likely to face in the long run of its operations (Pickton et al. 2008). Analyzing the internal and the external market of Best Pearls, the external and the internal conditions can be best analyzed by using the method of SWOT. In keeping with the factor of strength it can be stated that the reputation, brand image and the natural techniques of making are the major advantages of Best Pearl. The weaknesses can be stated to be the continuous recruitment of new staff, the absence of Human Resource Information System (HRIS), and the improper communication between the staffs at the different showrooms. The company has the opportunity of expanding its business to the other parts of the country. At the same time, it can increase the number of showrooms and also go international. The context of threat can be discussed with reference to the competition the firm is likely to face from the peers. The threat of market price, availability of raw materials is also present.
Table 1: SWOT analysis
The human resource information system or the HRIS is software that provides the scope of online data entry, tracking of the data and the information, the requirements of the human resource, the management of the system of payroll and the other accounting and transaction details of the company (Kovach et al. 2002). The HRIS is different for different companies. They come as packages that are taken up by the companies as per the needs and the requirements of the organization. The HRIS helps in the management of all employee information; reporting and the analysis of the details; the management of the guidelines and the circulation of the same amongst the employees; complete integration with the payroll; keeping a track of the applications and the management of the resumes (Sabrina, 2014).
The implementation of the HRIS pan in Best Pearls will be useful to tackle the growth of the employees and their details. It will also be a useful tool that would be keeping the track of the training, the pay hikes, the management of the key employees, the training and the payment schemes. The work of the HR department will be made far easier if the system of HRIS is implemented in the organization. An effective HRIS will be able to provide information about anything that the company would need to track about the employees (Mondy et al. 2005). The software can be easily customized based on the needs of the organization. Not only for the company, but also for the employees, the HRIS will be an easy communication mode. The employees will be seldom able to update all the details about themselves and the changes can be updated instantly. Best Pearls has a continuous requirement of new staff and receives many applications. The implementation of the HRIS will make the process easier for the HR department.
There are certain steps which are required to be followed in order to set up the perfect working of the organization. Each organization has its own rules and regulations. These regulations are however made in keeping a note of the employees and the management so that both the ends are benefitted.
The applications received from the candidates are to be sorted out and the best amongst them are to be called for interview (Marsden, 2004). The selected candidates are to be intimated through email and letters. They are supposed to undergo the process of documentation that is the verification of the documents. The candidates are required to give a minimum of two references who could be a guide to the company about the nature and the manner of the candidates.
The process is important to make the employees comfortable with the new system of work and the environment they are supposed to be in (Mondy et al. 2005). it involves the process of documentation and talking to the employees, introducing them to their departments and the existing employees.
A warehouse manager is required by Best Pearls for one of its warehouses in Sydney. The manager has to take care of the people working, supervise the work going on and also keep a record of the components of the house. The manager needs to be a qualified graduate with experience in the field of supervisory activities.
With reference to your application for the post of warehouse manager at Best Pearls, you are hereby requested to appear for an interview with us on Monday 2nd February, 2015 at 9 A.M. You must be carrying a copy of your resume, along with the documents for review. Please carry a copy of this email as a reference. The dress code should be kept formal.
Wish you all the luck
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