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SWOT Analysis Homework Help

SWOT Analysis

A) SWOT analysis

The SWOT of a company speaks of the strength, weakness, opportunities and the threats that a company is likely to face in the long run of its operations (Pickton et al. 2008). Analyzing the internal and the external market of Best Pearls, the external and the internal conditions can be best analyzed by using the method of SWOT. In keeping with the factor of strength it can be stated that the reputation, brand image and the natural techniques of making are the major advantages of Best Pearl. The weaknesses can be stated to be the continuous recruitment of new staff, the absence of Human Resource Information System (HRIS), and the improper communication between the staffs at the different showrooms. The company has the opportunity of expanding its business to the other parts of the country. At the same time, it can increase the number of showrooms and also go international. The context of threat can be discussed with reference to the competition the firm is likely to face from the peers. The threat of market price, availability of raw materials is also present.

Table 1: SWOT analysis

Source: Author

  1. B) HRIS and its importance

The human resource information system or the HRIS is software that provides the scope of online data entry, tracking of the data and the information, the requirements of the human resource, the management of the system of payroll and the other accounting and transaction details of the company (Kovach et al. 2002). The HRIS is different for different companies. They come as packages that are taken up by the companies as per the needs and the requirements of the organization. The HRIS helps in the management of all employee information; reporting and the analysis of the details; the management of the guidelines and the circulation of the same amongst the employees; complete integration with the payroll; keeping a track of the applications and the management of the resumes (Sabrina, 2014).

The implementation of the HRIS pan in Best Pearls will be useful to tackle the growth of the employees and their details. It will also be a useful tool that would be keeping the track of the training, the pay hikes, the management of the key employees, the training and the payment schemes. The work of the HR department will be made far easier if the system of HRIS is implemented in the organization. An effective HRIS will be able to provide information about anything that the company would need to track about the employees (Mondy et al. 2005). The software can be easily customized based on the needs of the organization. Not only for the company, but also for the employees, the HRIS will be an easy communication mode. The employees will be seldom able to update all the details about themselves and the changes can be updated instantly. Best Pearls has a continuous requirement of new staff and receives many applications. The implementation of the HRIS will make the process easier for the HR department.

  1. C) Reviewing the process

There are certain steps which are required to be followed in order to set up the perfect working of the organization. Each organization has its own rules and regulations. These regulations are however made in keeping a note of the employees and the management so that both the ends are benefitted.

  1. While the policies and the procedures are being made, the HR manager is the prime one responsible for the course of action (Bas, 2012). However the person needs to discuss the same along with the senior staff members and the board of the company. As stated the rules, policies and the regulations of the company need to be such that they cater to the needs of the employees. It has to be kept such as manpower is the biggest tool of business, and the term of employee satisfaction has taken the front seat.
  2. The policies and the procedures could be sent to the staff via email and a specific training session could be held for the new as well as the existing staff of the company.
  • The reviewing of the entire process should be well planned, so that the employees are not bothered by the regular change and neither do the rules turn obsolete.

TASK 2

Recruitment procedures

  1. Job analysis
  2. Entry level trainees (4)
  3. Executive assistant
  4. Business development manager
  1. Job description
  2. Getting trained about the job and the quality of product; to learn the entire thing fully.
  3. To assist the heads in the work
  4. To develop the business and create new prospects for further advancement.
  1. Job vacancy advertising
  2. Based on qualifications, recruitment of fresher.
  3. Experienced in the stream of jewels and pearls specifically.
  4. Highly experienced professional with sense f business development
  1. Receiving applications
  2. Relevant candidates who match the criteria and are eager to learn.
  3. Suitable candidates to be sorted and the best to be shortlisted.
  4. The best of the lot to be taken in.

Selection procedure

The applications received from the candidates are to be sorted out and the best amongst them are to be called for interview (Marsden, 2004). The selected candidates are to be intimated through email and letters. They are supposed to undergo the process of documentation that is the verification of the documents. The candidates are required to give a minimum of two references who could be a guide to the company about the nature and the manner of the candidates.

Induction procedure

The process is important to make the employees comfortable with the new system of work and the environment they are supposed to be in (Mondy et al. 2005). it involves the process of documentation and talking to the employees, introducing them to their departments and the existing employees.

TASK 3

Recruitment procedure

  1. A warehouse manager is required in Best Pearls for one of the company warehouses.
  1. Job advertisement

A warehouse manager is required by Best Pearls for one of its warehouses in Sydney. The manager has to take care of the people working, supervise the work going on and also keep a record of the components of the house. The manager needs to be a qualified graduate with experience in the field of supervisory activities.

  1. E-mail
  2. Dear applicant,

With reference to your application for the post of warehouse manager at Best Pearls, you are hereby requested to appear for an interview with us on Monday 2nd February, 2015 at 9 A.M. You must be carrying a copy of your resume, along with the documents for review. Please carry a copy of this email as a reference. The dress code should be kept formal.

Wish you all the luck

HRM

Best Pearls